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SAP MM · Lesson

Purchase requisition

Quick answer

The PR is where demand enters procurement and where approval controls first apply.

Key takeaways

  • A PR is an internal document stating what is needed, how much, and when, without yet committing to a vendor.
  • Manual vs automatic creation (MRP, reorder point).
  • Account assignment: for consumables (cost center, order, project).
  • Watch out: Bypassing PRs and ordering without a request.

What a PR is

A PR is an internal document stating what is needed, how much, and when, without yet committing to a vendor. It can be created manually or automatically (e.g. by MRP for materials that need replenishing). Once approved, it is converted into a purchase order.

Key aspects

  • Manual vs automatic creation (MRP, reorder point).
  • Account assignment: for consumables (cost center, order, project).
  • Release strategy: approval workflow before it can be ordered.
  • Conversion to PO.

Why it matters

The PR is where demand enters procurement and where approval controls first apply. Automatic PRs from MRP connect planning to purchasing, and release strategies enforce that spend is authorised before an order is placed. Clean PR practices keep procurement controlled and traceable.

Common pitfalls

  • Bypassing PRs and ordering without a request.
  • Missing account assignment for consumables.
  • No release strategy, uncontrolled requisitioning.

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Check your understanding

  1. Which statement is true of Purchase requisition?

    • A. SAP is best understood through business processes, the end-to-end flows that run a company, rather than…
    • B. It can be created manually or automatically (e.
    • C. Asset Accounting (AA) is the FI sub-ledger for managing fixed assets, from acquisition through depreciation…
    Show answer

    B. It can be created manually or automatically (e.

    Covered in the “What a PR is” section of this lesson.

  2. Which of these also applies to Purchase requisition?

    • A. Learning features, not the end-to-end process.
    • B. Upgrading without reading the notes.
    • C. g.
    Show answer

    C. g.

    Covered in the “What a PR is” section of this lesson.

  3. Which part of the Learn SAP curriculum covers Purchase requisition?

    • A. SAP fundamentals
    • B. SAP MM
    • C. SAP how-to guides
    Show answer

    B. SAP MM

    This lesson sits in the SAP MM section of the Learn SAP course.

Frequently asked questions

What does the term Purchase requisition refer to in SAP?

A Purchase Requisition (PR) is the internal request to procure materials or services, the first step of procurement, before a formal purchase order is raised. It captures the need and, often, routes it for approval.

What is another point to note about Purchase requisition?

The PR is where demand enters procurement and where approval controls first apply.

What else is worth knowing about Purchase requisition?

A PR is an internal document stating what is needed, how much, and when, without yet committing to a vendor.

What tends to go wrong with Purchase requisition?

Bypassing PRs and ordering without a request. Missing account assignment for consumables. No release strategy, uncontrolled requisitioning.
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