SAP how-to guides · LessonBy Anitha M, SAP Trainer, 13 yrs · Published · Updated · SAP S/4HANA 2023 · all levels
SAP Create purchase order
A purchase order (PO) is the formal document ordering goods/services from a vendor. This guide shows how to create one in SAP GUI (ME21N).
Quick answer
Ensure the material and vendor master data exist and are complete.
Key takeaways
- Select the order type (e.g. standard PO) and enter the vendor.
- Add item lines: material (or short text), quantity, plant, delivery date.
- This guide shows how to create one in SAP GUI (ME21N).
- Watch out: the account assignment decides whether this becomes stock or somebody cost, and it is not easily changed.
Step by step
- Enter transaction
ME21N. - Select the order type (e.g. standard PO) and enter the vendor.
- Add item lines: material (or short text), quantity, plant, delivery date.
- Check pricing/conditions and the account assignment (stock vs consumption).
- Save; the PO number is assigned and (if configured) it enters a release strategy.
Notes and tips
Ensure the material and vendor master data exist and are complete. For consumables, set the correct account assignment (cost center/order). If a release strategy applies, the PO must be approved before it can be issued. In Fiori, use the "Create Purchase Order" app for the same task.
Common pitfalls
- Following steps without understanding the concept.
- Skipping testing in a non-production system.
- Applying blindly to a different scenario.
Practice challenge
+0 XPStreak ×0
Question 1 of 3
Which statement is true of Create purchase order?