SAP Configure output
Output determination controls the documents/messages SAP sends (confirmations, invoices) via print, email or EDI. This guide outlines configuring it.
To configure SAP output, identify the output type and application, maintain the condition technique of condition tables, access sequences and the output determination procedure, create condition records that say when the output triggers, to whom and by which medium, print, email or EDI, assign the SmartForm or Adobe Form, and test. Output not triggering usually means a missing condition record.
- Watch out: output is condition driven, so a missing condition record produces silence rather than an error.
Step by step
- Identify the output type (e.g. order confirmation) and the application (SD, MM).
- Maintain the condition technique: condition tables, access sequences, and the output determination procedure.
- Create condition records specifying when the output triggers, to whom, and the medium (print/email/EDI).
- Assign the form (SmartForm/Adobe Form) for the layout.
- Test by creating a document and checking the output is issued in the right medium/format.
Notes and tips
Output uses the condition technique (like pricing). The usual issues are: output not triggering (missing/wrong condition record), wrong medium, or form/layout errors. EDI output is issued as IDocs to partners. S/4HANA has a newer output management framework with cloud-friendly forms, know which your system uses.
Common pitfalls
- Following steps without understanding the concept.
- Skipping testing in a non-production system.
- Applying blindly to a different scenario.