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SAP FI · Lesson

Accounts payable

Quick answer

AP is the finance end of procure-to-pay: MM invoice verification creates the AP liability, which AP then pays.

Key takeaways

  • AP records vendor invoices (often via MM invoice verification), manages due dates and payment terms, runs the payment program to…
  • Vendor invoices: posting liabilities (direct FI or from MM).
  • Payment run (F110): automatic payment of due invoices.
  • Watch out: Duplicate invoices without duplicate checks.

What AP does

AP records vendor invoices (often via MM invoice verification), manages due dates and payment terms, runs the payment program to pay vendors, and keeps the vendor sub-ledger reconciled to the G/L. It ensures suppliers are paid correctly and on time and that liabilities are accurate.

Key processes

  • Vendor invoices: posting liabilities (direct FI or from MM).
  • Payment run (F110): automatic payment of due invoices.
  • Payment terms & discounts: managing due dates and cash discount.
  • Vendor master (Business Partner): the key data.

Integration

AP is the finance end of procure-to-pay: MM invoice verification creates the AP liability, which AP then pays. It reconciles automatically to the G/L, and payment posts to bank accounting. Clean vendor master data (BP) underpins it all.

Common pitfalls

  • Duplicate invoices without duplicate checks.
  • Wrong payment terms costing discounts or paying late.
  • Vendor master issues blocking payment.

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Check your understanding

  1. Which statement is true of Accounts payable?

    • A. SAP QM (Quality Management) manages quality across procurement, production and sales, inspections, quality…
    • B. BKPF is a key SAP table in FI (Finance).
    • C. AP records vendor invoices (often via MM invoice verification), manages due dates and payment terms, runs the…
    Show answer

    C. AP records vendor invoices (often via MM invoice verification), manages due dates and payment terms, runs the…

    Covered in the “What AP does” section of this lesson.

  2. Which of these also applies to Accounts payable?

    • A. Using the wrong variant (e.g. create vs change vs display).
    • B. No rehearsal runs before the real migration.
    • C. It ensures suppliers are paid correctly and on time and that liabilities are accurate.
    Show answer

    C. It ensures suppliers are paid correctly and on time and that liabilities are accurate.

    Covered in the “What AP does” section of this lesson.

  3. Which part of the Learn SAP curriculum covers Accounts payable?

    • A. SAP ABAP development
    • B. SAP FI
    • C. SAP interview questions
    Show answer

    B. SAP FI

    This lesson sits in the SAP FI section of the Learn SAP course.

Frequently asked questions

What does the term Accounts payable refer to in SAP?

Accounts Payable (AP) is the FI sub-ledger for managing what the organisation owes its vendors, recording vendor invoices, processing payments, and reconciling to the general ledger. It is the finance side of procure-to-pay.

Which transaction codes come up with Accounts payable?

Vendor invoices: posting liabilities (direct FI or from MM). Payment run (F110): automatic payment of due invoices. Payment terms & discounts: managing due dates and cash discount.

What is the practical takeaway on Accounts payable?

AP is the finance end of procure-to-pay: MM invoice verification creates the AP liability, which AP then pays.

What tends to go wrong with Accounts payable?

Duplicate invoices without duplicate checks. Wrong payment terms costing discounts or paying late. Vendor master issues blocking payment.
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